Contract - Project Administrator Specialist

At Honda we embrace inclusion in our various policies, so whilst our contracts state that the hours are as required to fulfil the role with a minimum of 35 hours per week, we offer flexibility for when you work.  The regular office hours are 08:00 – 16:00 Monday to Thursday with a half hour lunch break & 08:00 – 13:00 on a Friday.  However, we offer flexibility of when you work with our daily flex-time start of between 07:00 and 11:00 providing that there is no business requirement.
 

Whilst there is no contractual right to work from home, the flexibility we offer is that you can request to work from home 2 days per week, again providing there is no business requirement to attend the office.

This role is offered on a 12 month contract.

Role:
The Project Administrator Specialist role will provide essential administrative support to the Business Transformation Office ensuring the smooth and efficient delivery of a multitude of projects, particularly focusing on new business and transformation activities. 

The Project Administrator Specialist will report to the Transformation Project Lead, and will be responsible for coordinating project activities, maintaining documentation, tracking progress, and supporting communication between stakeholders. 

The role will involve scheduling meetings, managing project records, and assisting with reporting to ensure projects are delivered on time and within scope. In addition, the individual will play a key role in the logistical preparation of the biannual ‘Townhall’ programme for Hinda Motor Europe Executives. Therefore, strong organisational skills, attention to detail, and effective communication are key attributes for the role.

Main Responsibilities:

• Proactively organise stakeholder meetings involving both internal and external stakeholders and from all areas of the business such as Finance, IT, Logistics, etc..
• Develop and share meeting documentation such as agendas, minutes, presentations and actions. 
• Accurately maintain all project-related documentation including Project Plans, Action Logs, Risk Registers,
• Stakeholder Mapping, Budget Tracker, etc..
• Record and monitor actions, following up with stakeholders on status updates. 
• Assist with content development for various internal and external communication channels such as, presentations, pitching, events and online channels.
• Provide essential support at both internal and external project-related events.
• Assist with data monitoring and analysis for project-related activities.
• Support with processing divisional-related purchase orders for all project-related activities.

Qualifications, skills and experience:
Required

• Strong organisational and time management skills with experience in managing conflicting priorities and diaries
• Excellent communication skills, both written and verbal.
• Attention to detail, particularly when managing project documentation and supporting development of content.
• Proven administrative skills and experience, with a basic understanding of project management principles and required documentation.
• Experience using the Microsoft Office suite particularly Excel, Outlook and PowerPoint.
• Ability to work collaboratively across multiple stakeholders, both internal and external. 

Desirable

• Experience working within a project management environment, supporting projects throughout the full lifecycle. 
• Experience with project management and collaborative tools such as MS Projects, SharePoint, Monday.com, Jira, etc. although not required. 

Honda is committed to the principle of equal opportunity in the workplace for all employees, temporary workers, contractors, applicants and visitors. Honda also encourages respect for the individual differences and talents of others while making full use of one's own abilities, based on Honda's philosophy of respect for the individual.

At Honda, we value and celebrate diversity and are committed to being a fair, non-discriminatory company that promotes and welcomes the uniqueness and differences of people around the world. We recognise that a diverse workforce allows for different ideas and perspectives, and we encourage everyone to share them. We strive to foster a culture of belonging that is consistent with Honda's core values and lived out in the way we work and respect each other. For us at Honda, diversifying our workforce means increasing its overall strength by providing people with equal opportunities - regardless of personal characteristics or previous careers.

This commitment flows directly from the Honda philosophy and the belief that we are all working towards a common goal. Honda recruits, hires, trains and promotes the most qualified/experienced individuals at all levels without regard to race, origin, religion or belief, gender, sexual orientation, age, disability or any other protected characteristic.