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Contract- Legal and Compliance Assistant

Date: 09-Aug-2019

Location: Bracknell, GB

Company: Honda Motor Europe Ltd

Job Title:Contract- Legal and Compliance Assistant 
Department:UK - Legal 
Job Location: Bracknell 

Role:

 

The Honda Legal Team adds value by collaborating with the business to deliver high value, timely, cost efficient and customer centric advice and coaching in relation to legal affairs and corporate governance across the European Region.

 

The appointed individual will become a fully integrated member of the Honda Legal Team and will handle a selection of legal and corporate governance matters on behalf of the Honda Group throughout Europe, under the direct supervision of the Head of Legal and or other members of the Honda Legal Team.

The role may include providing support in relation to legal work; company secretarial work and corporate governance projects. Such work may include administrative support, document drafting and leading, or contributing to, Pan-European compliance projects.  

 

This is a unique and challenging position and the successful candidate will require strong organisational and time management skills.  A ‘can do’ attitude and a proactive approach to working is essential.

This is a role with high responsibility attached that provides an excellent opportunity for the appointed individual to develop their skills and to contribute as part of a dynamic and ambitious in-house legal team.

 

Main Responsibilities:

Main responsibilities may include, but shall not be limited to, those set out below.

  • Legal work instructions: support the Honda Legal Team by: (a) providing a first response to all legal work requests; (b) engaging with Associates across all business areas to obtain comprehensive background information, a clear description of the work and a realistic deadline; (c) maintaining a log of Legal Team work requests; and (d) (if requested by the Head of Legal) forwarding comprehensive instructions to external legal counsel.
  • Drafting legal documents: under the supervision of a qualified lawyer, assist with the drafting and/or revision of e.g. confidentiality agreements, engagement letters, existing agreement amendments/terminations and personal guarantees.
  • Litigation: support the Head of Legal, or other qualified lawyer within the Legal Team, with managing minor litigation, including claims brought against Honda Motor Europe Limited.
  • Reviewing legal documents: support members of the Honda Legal Team with proof reading and formatting legal documents, including ensuring consistent numbering and correct cross referencing.
  • Research and legal advice support: assist members of the Honda Legal Team with research to support with the provision of legal advice to the business across areas such as modern slavery, anti-bribery, advertising law and data protection. Prepare advice notes, where required.
  • Contract Management: file hard copies of legal agreements and access soft copies of existing contracts, stored on Honda’s Contract Lifecycle Management (CLM) system.
  • Company secretarial: provide company secretarial support, such as drafting Board minutes and Powers of Attorney; arranging notarisation and legalisation; and ensuring the appropriate registration of Honda Motor Europe Limited’s branches across Europe.
  • Honda Corporate Governance annual review: assist with corporate governance matters such as a yearly assessment of risk, ethics and compliance, as well as monitoring progress in these areas.
  • Honda Corporate Governance ad-hoc questions: on behalf of the Honda Legal Team, respond to ad hoc questions from the business in relation to the Honda company structure, decision making structures, authorisation limits, policies etc.
  • Global Confidentiality Policy: support the General Manager for the Legal and Risk Division with implementing the Global Confidentiality Policy in the European region, including e.g. drafting emails and power point presentations.
  • General Manager support: provide ad-hoc support to the General Manager for the Legal and Risk Division with e.g. preparing emails and power point presentations.
  • Training: assist with the creation of training materials or presentations as needed. Provide anti-bribery training to Honda Associates.
  • Internal policies and guidance: support with the review of existing policies and guidance documents and the creation of new documents, where required.
  • Modern Slavery: prepare and issue Honda Europe’s annual modern slavery statement.
  • Litigation register and TREAD Act Reporting: maintain a register of current claims and litigation on behalf of all Honda entities in the European region. Report to our parent company in Japan, on a monthly basis (where required).     
  • Ethics Line: monitor emails and telephone calls from Honda personnel regarding confidential (and, occasionally, anonymous) ethics concerns in the European region. Keep a detailed log of confidential concerns raised.  
  • Support Regional Compliance Officers: Maintain an up to date list of Compliance Officers in the European region. Arrange and facilitate an annual meeting of Compliance Officers. Send ad-hoc reporting requests to Compliance Officers and coordinate responses.
  • Subject access requests: assist with the response to subject access requests received from Honda personnel, in accordance with data protection laws.
  • Intranet: update, and keep updated, the Legal page of the Honda intranet. This site includes, for example, simple precedent documents and training material.
  • General administration and invoicing: support the Legal Team with general administration including e.g. processing invoices from external law firms, setting up new joiners to the Honda Legal Team, receiving/distributing incoming post and posting items by courier etc.
  • Knowledge management: monitor legal developments across relevant areas of law, disseminating the information to peers and the business accordingly.

 

Qualifications, skills and experience required:

  • Excellent communication, collaboration and interpersonal skills.
  • Evidence of being a self-starter who is good at identifying problems and proactively remedying them.
  • Ability to work successfully in a fast-paced, constantly changing environment.
  • Ability to manage multiple assignments, priorities and tight deadlines, with demonstrated organisation and execution skills.
  • Effective written and verbal communication skills in English.
  • Ability to appreciate diverse cultures and systems and adapt accordingly.
  • Prior experience of working with legal and compliance support, ideally in an in-house environment.
  • Law degree. Legal Masters desirable, but not mandatory.
  • A good understanding of commercial law and the ability to draft simple agreements.
  • Anti-bribery, modern slavery and data protection experience would be an asset.
  • Experience of working on matters with a cross border and foreign jurisdiction element would be an asset.
  • Experience of working with Japanese companies and understanding Japanese culture would be an asset.

 

Honda Motor Europe is dedicated to the principle of creating equal opportunities within the workplace for all associates, agency workers, contractors, job applicants and visitors. Central to this is Honda's commitment to being a fair, discrimination free company that accepts the uniqueness and differences of people around the world and adheres to the principle that all people are created equal. This commitment comes directly from the Honda Philosophy and belief that we all work together for a common purpose. Honda recruits, hires, trains and promotes into all levels the most qualified individuals without regard to race, colour, origin, religion, gender, sexual orientation, age, disability or any other protected characteristic.


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